50 ChatGPT Prompts for Small Business Owners (Copy and Paste)

The quality of what AI gives you depends on what you ask. These prompts are written for busy small business owners. Replace the text in brackets with your own details, then edit the result before you use it.

Marketing prompts

• Write 10 Instagram captions for my [type of business] promoting [product]. Friendly tone, under 40 words each.
• Give me 15 blog post ideas for [target customer] who wants to solve [problem].
• Write a 3-email welcome sequence for new subscribers of my [business].
• Rewrite this homepage headline in 5 different ways: [headline].
• Create a 30-day content calendar for my [business] with one idea per day.
• Write a Google Business Profile post announcing [offer].
• Suggest 20 keywords customers might search to find a [service] in [city].
• Write a short product description for [product] focused on benefits, not features.

Sales prompts

• Write a polite follow-up email to a customer who has not replied to my quote in a week.
• Turn these notes into a one-page proposal: [notes].
• List the 10 most common objections to buying [product] and a short reply to each.
• Write a cold outreach message to [type of customer] in under 80 words.
• Write 5 versions of a limited-time offer email.
• Create a simple sales script for a 10-minute discovery call.

Customer service prompts

• Reply to this unhappy customer calmly and offer a solution: [message].
• Write a FAQ page with 12 questions for my [business].
• Write a friendly reply to this 3-star review: [review].
• Create 5 canned email replies for common customer questions about [topic].
• Write a refund policy in plain English for an online store.

Operations and hiring prompts

• Write a job description for a part-time [role] at a small [business].
• Give me 10 interview questions for a [role] and what a good answer looks like.
• Turn this process into a step-by-step checklist my team can follow: [process].
• Summarize this meeting transcript into decisions and action items with owners.
• Create a weekly planning template for a team of [number] people.
• Explain this contract clause in simple words and list questions I should ask a lawyer: [clause].

Tips for better results

• Tell the AI who your customer is and what tone you want.
• Give an example of writing you like.
• Ask for several options, then pick and edit the best one.
• Never paste private customer data or passwords into an AI tool.

Save your favorite prompts in a document so you can reuse them. Small changes to a good prompt often give much better answers than starting from scratch.